Terms of Service
Acceptance of Terms
By installing, accessing, or using OctoFlow (the "Service"), you agree to be bound by these Terms of Service. If you do not agree to all terms, do not use the Service. These terms apply to all users, including visitors, beta testers, and registered accounts.
Minimum Age
You must be 18 years or older to create an account or use the Service. By creating an account, you represent and warrant that you are at least 18 years old. If you are using OctoFlow on behalf of an organization, you represent that you have the authority to bind that organization to these terms.
Description of Service
OctoFlow is a Chrome browser extension, a companion web app at app.octoflowus.com, and associated web services that help sales professionals track daily activity goals, log sales activities, maintain relationship mind maps, maintain accountability streaks, and (optionally) compete on a public leaderboard called the Arena. Optional integrations (HubSpot sync and a LinkedIn profile scan) are off by default and activate only when you turn them on. The Service is currently in beta and features may change without notice.
Beta Program
The Service is offered free of charge during the beta period. We reserve the right to introduce pricing after beta. Beta users who provide substantive feedback may receive special consideration for future pricing, but no specific discount is guaranteed.
Account Responsibilities
You are responsible for maintaining the confidentiality of your account credentials, including your 6-digit PIN. You must provide accurate information during registration. You may not share your account or use the Service on behalf of another person without their consent. You are responsible for all activity that occurs under your account.
Your Data
You retain ownership of all data you input into the Service (prospects, notes, pipeline figures, activity logs, etc.). We process your data only as described in our Privacy Policy. You may export your activity log and delete your account at any time through the Settings panel inside the extension or the web app.
Public Profile (Arena)
If you choose to use the Arena leaderboard or chat features, you understand that the following information will be visible to other authenticated OctoFlow users: your Arena display name, your weekly activity counts and XP, your level, and any chat messages you post in the Arena. You may opt out at any time by clearing your Arena display name in Settings. The Arena is a public-among-users space, do not share confidential information there.
Acceptable Use
You agree not to: (a) reverse engineer, decompile, or attempt to extract the source code of the Service except where permitted by applicable law; (b) use automated tools to scrape, harvest, or extract data at scale; (c) attempt to gain unauthorized access to any part of the Service, other users' accounts, or our infrastructure; (d) post abusive, harassing, hateful, defamatory, or illegal content in the Arena chat; (e) impersonate another person or organization; (f) use the Service in any way that violates applicable law; or (g) interfere with or disrupt the integrity of the Service.
Third-Party Platforms & Integrations
OctoFlow offers optional integrations that you activate yourself: connecting your own HubSpot portal with a Private App key you create, sending notifications to a Slack webhook you configure, and a LinkedIn profile scan that reads a single profile page you are viewing when you click Scan, after you grant a Chrome permission scoped to linkedin.com. By activating an integration you authorize OctoFlow to act on your instruction with the credentials or permission you provided, and you represent that you are entitled to grant that access. You are responsible for complying with the terms of service of any third-party platform you use alongside OctoFlow, including HubSpot, Slack, and LinkedIn. OctoFlow performs no automated visiting, connecting, messaging, or bulk collection on any platform, and caps profile scans at ten per day; you agree not to attempt to use the Service to automate or bulk-collect from any third-party platform. Third-party platforms may change or restrict their services at any time; OctoFlow is not responsible for actions those platforms take with respect to your accounts on them. You can disconnect any integration at any time from the Service.
Intellectual Property
OctoFlow and its original content, features, and functionality (including the extension code, web pages, branding, and documentation) are owned by OctoFlow and protected by applicable intellectual-property laws. You may not reproduce, distribute, or create derivative works without prior written permission. Feedback you voluntarily provide may be used by OctoFlow to improve the Service without any obligation to you.
Copyright Complaints (DMCA)
If you believe content on the Service infringes your copyright, send a notice to support@octoflowus.com that includes: (i) your physical or electronic signature; (ii) identification of the copyrighted work; (iii) identification of the material claimed to be infringing; (iv) your contact information; (v) a statement of good-faith belief that the use is not authorized; and (vi) a statement, under penalty of perjury, that the information is accurate and you are authorized to act on the copyright owner's behalf. We respond to valid notices within a reasonable time.
Termination
We reserve the right to suspend or terminate your access at any time, with or without cause, with or without notice, including for violations of these Terms. You may delete your account at any time from Settings inside the extension or the web app; upon deletion, your data is removed in accordance with our Privacy Policy. Upon termination, your right to use the Service ceases immediately.
Disclaimers
The Service is provided "as is" and "as available" without warranties of any kind, express or implied, including (without limitation) warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the Service will be uninterrupted, error-free, secure, or free of harmful components. Use of the Service is at your own risk.
Limitation of Liability
To the maximum extent permitted by law, OctoFlow shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, data, goodwill, or other intangible losses, arising from your use of (or inability to use) the Service, even if we have been advised of the possibility of such damages. Our total liability shall not exceed fifty US dollars ($50) or the amount you paid for the Service in the past twelve months, whichever is greater.
Indemnification
You agree to indemnify and hold OctoFlow harmless from any claims, damages, losses, liabilities, costs, or expenses (including reasonable attorneys' fees) arising from: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any third-party right, including intellectual-property or privacy rights; or (d) content you post in the Arena.
Dispute Resolution & Arbitration
We hope to resolve any dispute informally. Before filing any claim, you agree to contact us at support@octoflowus.com and attempt to resolve the dispute in good faith. If we cannot resolve the dispute within 60 days, any unresolved dispute arising from these Terms or the Service shall be resolved by binding individual arbitration administered under standard commercial arbitration rules in the State of Colorado, United States, except that either party may bring an individual action in small-claims court. The arbitrator's decision will be final and binding. JURY TRIALS ARE WAIVED.
Class Action Waiver
Any dispute resolution proceedings will be conducted only on an individual basis, not in a class, consolidated, or representative action. You and OctoFlow each waive any right to participate in a class action, class-wide arbitration, or representative proceeding.
Changes to Terms
We may update these Terms at any time. Material changes will be communicated via the Service or by email at least 14 days before they take effect. Continued use of the Service after that date constitutes acceptance of the updated Terms. Older versions of these Terms are available on request at support@octoflowus.com. Last updated: July 28, 2026.
Governing Law
These Terms are governed by the laws of the State of Colorado, United States, without regard to its conflict-of-law provisions. Subject to the Dispute Resolution clause above, any disputes not subject to arbitration shall be resolved exclusively in the state or federal courts located in Denver County, Colorado.
Severability
If any provision of these Terms is held invalid or unenforceable, the remaining provisions will continue in full force and effect. The invalid provision will be modified to the minimum extent necessary to make it enforceable while preserving its intent.
Contact
Questions about these Terms should be directed to support@octoflowus.com or via our contact page at octoflowus.com/contact.